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J1 USA

In This Section

2019 Terms and Conditions

  1. ELIGIBILITY
  2. FOREIGN STUDENTS
  3. ERASMUS STUDENTS
  4. SELF PLACEMENT (I HAVE A US JOB)
  5. JOB PLACEMENT (I NEED A US JOB)
  6. RESTRICTED JOBS/ EMPLOYMENT FOR SELF-PLACEMENT & SECOND JOBS/ EMPLOYMENT
  7. NON-SEASONAL AREAS FOR J1 SWT EMPLOYMENT
  8. RESTRICTED JOB LOCATIONS REQUIRING HOUSING
  9. EMPLOYMENT RELATED CONDITIONS
  10. PROGRAM RELATED CONDITIONS
  11. ADMINISTRATION DOCUMENTS REQUIRED TO COMPLETE YOUR APPLICATION
  12. FLIGHTS & FLIGHT CHANGES
  13. US EMBASSY DOCUMENTS & APPOINTMENTS
  14. PAYMENT OF PROGRAM COSTS
  15. CANCELLATION
  16. OBLIGATIONS OF THE STUDENT
  17. OBLIGATIONS OF THE STUDENT WHILE IN THE US
  18. ISSUANCE OF YOUR J1 VISA
  19. TERMINATION OF A J1 VISA
  20. INSURANCE
  21. THIRD PARTIES
  22. SAYIT J1 LIABILITY
  23. COMPLAINTS

  1. ELIGIBILITY

    At the time of application, student’s ages 18 - 28 must be enrolled in and actively pursuing a degree of a full-time course of study at a foreign ministerial‐recognized post-secondary academic institution.

    The definition of academic institutions excludes institutions that offer primarily vocational or technical programs. Students enrolled in primarily technical or vocational institutions will not be allowed to participate in the program.

    Example: culinary programs, construction, cosmetology

    Your course must be at FETAC level 6 on the NFQ or higher. If your course is a Fetac level 6 course it must be at least 2 years duration and have the potential to carry on to a degree course. You must supply a letter from college to confirm this. If a student cannot convince the US Embassy at the time of interview that they are returning home to continue studying towards their degree in their course of study, they will be rejected immediately.

    Any applicant previously terminated from a previous J1 Programme is not eligible to apply for another J1.

  2. FOREIGN STUDENTS

    Foreign students attending Irish Colleges and Universities are allowed to apply under the same terms and conditions as Irish students. Foreign students (from outside the EU) must submit a copy of their Irish visa.

  3. ERASMUS STUDENTS

    SAYIT can accept applications from students who are normally Irish residents but are studying in a UK / EU college or who are temporarily abroad on an Erasmus or Socrates program as long as they comply with all program application requirements, US Government program regulations and US Embassy visa application requirements. For example, they must attend the mandatory US Embassy interview in their Erasmus country, London/ Belfast and be able to submit and leave their passport with the US Embassy for as long as required to process the J-1 visa application (minimum 5 working days). The student is required to organize their own appointment and the relevant payment. 

    Due to issues that arose in 2014 and a change in legislation by the US State Department in October 2014 we are unable to accept Erasmus students who are studying within the USA and Canada. We can only accept Irish students on Erasmus in Europe.

  4. SELF PLACEMENT (I HAVE A US JOB)

    The US Sponsor is pleased to accept students who have already sourced their own employer for the J1 Summer Work & Travel program. The job has to be vetted and approved by the US Sponsor before any work paper (DS-2019) can be issued.

    Self-Placement jobs must:

    •    Not displace American workers
    •    Provide a safe location and work environment.
    •    Be close to safe and affordable housing.
    •    Be located in areas with seasonal tourism.
    •    Be located in areas where students will have frequent contact with Americans.
    •    Be located in areas where students will have the opportunity to pursue cultural activities in their free time.
    •    Offer students 33 to 40 hours of work per week.
  5. JOB PLACEMENT (I NEED A US JOB)

    The US Sponsor offers a 'Job Placement Program'. Once you are accepted into the job placement program, your information is sent to employers who wish to hire Irish students. These positions have already been vetted and approved by The US Sponsor. Choosing the ‘I need a US job’ option does not constitute an agreement that The US Sponsor will find you a job. Choosing the ‘I need a US Job’ option will give you access to the The US Sponsor job database and hiring events that you can apply to. Jobs offered to applicants through the program are sourced by The US Sponsor. Neither SAYIT J1 nor The US Sponsor can guarantee that you will receive an interview or job in your preferred location,.

    Positions on the Job Placement programme are extremely limited in California. Any students wishing to travel to California are recommended to choose the Self Placement option. 

     

  6. RESTRICTED JOBS/ EMPLOYMENT FOR SELF-PLACEMENT & SECOND JOBS/ EMPLOYMENT

    You may not work as:

    •   In positions that could bring notoriety or disrepute to the Exchange Visitor Program;
    •   In sales positions that require participants to purchase inventory that they must sell in order to support themselves;
    •   In domestic help positions in private homes (e.g., child care, elder care, gardener, chauffeur);
    •   As pedicab or rolling chair drivers or operators;
    •   As operators or drivers of vehicles or vessels for which drivers’ licenses are required regardless regardless of whether they carry passengers or not regardless of whether they carry passengers or not; including golf carts and company vans;
    •   In positions related to clinical care that involve patient contact;
    •   In any position in the adult entertainment industry (including, but not limited to jobs with escort services, adult book/video stores, and strip clubs);
    •   In positions requiring work hours that fall predominantly between 10:00 p.m. and 6:00 a.m.;
    •   In positions declared hazardous to youth by the Secretary of Labor at Subpart E of 29 CFR part 570;
    •   In positions that require sustained physical contact with other people and/or adherence to the Centers for Disease Control and Prevention’s Universal Blood and Body Fluid Precautions guidelines (e.g., body piercing, tattooing (including henna), massage, manicure, hair braiding

);
    •   In positions that are substantially commission-based and thus do not guarantee that participants will be paid minimum wage in accordance with federal and state standards;
    •   In positions involved in gaming and gambling that include direct participation in wagering and/or betting;
    •   In positions in chemical pest control, warehousing, catalogue/online order distribution centers;
    •   In positions with travelling fairs or itinerant concessionaires;
    •   In positions for which there is another specific J visa category (e.g., camp counselor, intern, trainee)

;
    •   In positions in the North American Industry Classification System's (NAICS) Goods-Producing Industries occupational categories industry sectors 11, 21, 23, 31-33 numbers (set forth at http://www.bls.gov/iag/tgs/iag_index_naics.htm), including, but not limited to: construction (includes specialty trade contractors), mining (includes oil and gas extraction, support activities for mining), manufacturing (food manufacturing, textile mills, apparel manufacturing, wood product manufacturing, printing), natural resources (crop production, animal production, fishing, support activities for agriculture and forestry);
    •   Positions that employ the exchange visitor as a mover or in any position where the primary work duty is the movement of household or office goods;
    •   Positions through employment or staffing agencies;
    •   Positions in kiosks or cart stands at malls;
    •   Positions in home based businesses;
    •   Positions in warehouses or factories;
    •   Administrative positions handling sensitive/personal information;
    •   Positions as an independent contractor (1099 Form employee);
    •   Positions in fisheries;
    •   Positions in door-to-door sales or canvassing;
    •   Positions in industrial style/scale service sector (jobs that involve assembly lines, repetitive movement using heavy machinery, use of industrial size steamers/pressers and dryers, use of industrial chemicals, factory-like atmosphere);
    •   Positions at single-guard pools;
    •   Positions that involve the use of deli slicers;
    •   Positions that are not compensated hourly e.g. piece wages, stipends, etc.;
    •   Positions as an independent contractor/hired on a 1099 form;
    • ​  With employers who hire j1 students for 3 seasons (spring, summer, winter)​;
    •   Positions in waste management, janitorial, or custodial positions; 
    •   Locations where telephone and Internet communication is not accessible.
    •   A comprehensive list of restricted employment can be found here

    Important Notes about the J1 Summer Work and Travel in Large Cities

    If a large city (e.g. Miami, New York or Los Angeles) is submitted as a potential place of employment, the following must be demonstrated:

    •   The job is seasonal or temporary in nature.
    •   The employer has reasonably attempted to hire locals for the season and the placement will not displace U.S. workers.
    •   There is access to suitable, affordable, and safe housing
  7. NON-SEASONAL AREAS FOR J1 SWT EMPLOYMENT

    There are areas which been deemed unsuitable by the US Department of State to get a job.

    The list is:

    •   Mason, Ohio
    •   Pennsylvania
    •   North Dakota
    •   Nebraska
    •   Inland Maryland
    •   Key West & Miami, Florida
    •   Iowa
    •   Las Vegas, Nevada
    •   New Orleans, Louisiana
    •   Hawaii (Allowed on Job Placement only)

    A comprehensive list of Zip codes within the US that are allowed on the J1 are listed: https://batchgeo.com/map/IEXregions. You should note that being in these approved areas does not guarantee that a job offer will be approved. 

  8. RESTRICTED JOB LOCATIONS REQUIRING HOUSING

    The Department of State recommends that applicants only work with employers who identify safe, suitable and affordable housing. To be considered safe, housing must, at a minimum, meet all applicable local laws and regulations, including with respect to ventilation, utilities, and occupancy rates. Transportation must be reliable, affordable, and convenient between participants’ residences and worksites.

    Due to housing difficulties, J1ers who plan on staying in the following areas must have either permanent or termporary accommodation arranged in order to have their DS-2019/ work paper approved by the US Sponsor.

    Examples include:

    We encourage all J1ers traveling to these areas, and the rest of the United States, to begin looking for housing as soon as possible as affordable and suitable housing in seasonal areas is very scarce. We highly recommend that you ask your employer for housing advice when discussing your job with them. 

    A housing aide available in your J1 Lounge under the US Housing Database section.

  9. EMPLOYMENT RELATED CONDITIONS

    •   The Program allows Participants, who are Bona Fide Students, to enter the United States as non-resident exchange visitors to work and travel for up to four months during their summer vacation.  An intended outcome of the Program is the promotion of international good-will and mutual respect between the United States and countries throughout the world. The country location of the applicants college will dictate the exact maximum start and end dates that each applicant can work. The listing of these dates is available HERE
    •   By participating in the J1 2019 Program all participants are bound by all new program regulations and eligibility criteria that may be introduced at any time and without notice. SAYIT J1, The US Sponsor and the US Embassy reserve the right to cancel participation on this program (without refund) if any applicants do not meet the eligibility criteria or fail to abide by the terms and conditions of the program including SEVIS compliance, monthly monitoring surveys and employment vetting etc.
    •   All jobs, including initial, replacement and additional jobs, must be vetted and approved by the US Sponsor prior to work commencing. The applicant understands that the US Sponsor will contact his/ her prospective employer to verify employment details.The US Sponsor reserves the right to deny any job according to the current and/or anticipated rules, regulations, and intent of the J1 Summer Work & Travel visa.
    •   Participants should not accept a position if they cannot commit to the specified time period requirements of the employer.
    •   It is the participant’s responsibility to ensure they check the details of the contract of employment, to research availability of suitable housing in the location of work and ensure they are satisfied with all conditions outlined in the employment contract. SAYIT J1/  US Sponsor are not liable for any issues that may arise on matters deemed to the responsibility of the participant.
    •   Participants with pre-placed jobs are expected to report to the site of activity listed on their DS-2019 form. Failure to report to your pre-approved job and make a good faith effort to work at the position and honour your work commitment may result in program termination.
    •   Participants must contact the US Sponsor before any change of employment.
    •   Participants who wish to change jobs or to accept additional jobs must inform the US Sponsor and wait for them to vet and approve the job prior to beginning work. Applicants must give their current employer at least 2 weeks notice.
    •   If the participant does not arrive as previously scheduled with the employer and the dates printed on the DS-2019 form, the job offer may be revoked by the employer.
    •   If a participant leaves their employment without notifying the US Sponsor, or begins employment without the prior approval of the US Sponsor, the US Sponsor reserves the right to revoke their legal sponsorship, which will result in the termination of their program and their legal right to remain in the US.
    •   Participants on the J1 Program are required to maintain continuous communication with their employer prior to arrival, notify them in advance of their arrival and departure dates, and advise them of any changes to their travel itinerary due to visa delays or any unforeseen circumstances.
    •   Employers cannot guarantee hours if there is unexpected bad weather that affects tourist activity, acts of terrorism, or other factors beyond the US Sponsors control. Some jobs have uncertain start dates and hours of work, and employment may become unavailable. Any costs due to delay with starting employment is the responsibility of the applicant. Participant must be able to support themselves in the US until they gets their first pay-check, and/ or in the event of reduced working hours, and must have at least $1,000 upon arrival in the US.
    •   The US Sponsor/SAYIT J1 are not responsible for the participant’s expenses incurred if for any reason the participant has not started work by the agreed date due to delays in obtaining Social Security number.
    •   Participants are considered legal adults and are solely responsible for their own conduct and well-being both on and off the job.  Participants have agreed to the Terms and Conditions of participation on the program, in additions they must follow all federal, state, and local laws and regulations of the United States while participating on the Summer Work & Travel program. Participants are subject to fines, arrest, and possible deportation for breaking laws.
    •   Please be aware that SAYIT J1 or the US Sponsor are not responsible for the contract of employment between the participant and any employer regardless of whether the position was sourced by the participant directly or through assistance provided. This also extends to any issues between the employer and participant that may develop. Participants are advised to contact the US Sponsor should they require any assistance with resolving an employment issue.
    •   For jobs sourced through the US Sponsor under no circumstances are job positions guaranteed.  The position offer does not constitute a binding contract that the job will be available when the participant arrives.
    •   For US Sponsor sourced jobs where a work permit is issued and the job offer is revoked by the employer, through no fault of the participant, then the US Sponsor will make a reasonable effort to assist the participant in finding another position. The US Sponsor cannot guarantee that any new position will be in the same geographical location or offer the same salary as the original position. However, the US Sponsor makes no guarantee in respect to being able to provide an alternative.  Any costs due to cancellation or delay with sourcing an alternative job is the responsibility of the applicant.
    •   In the case of a change of employment or of premature termination of employment, or if the employment is terminated before the end of the program for any reason, or if the participant decides to return home early, no fees will be refunded.
    •   If the participant’s employment ends before the legal working dates listed on the DS-2019 for any reason, it is the participant’s responsibility to inform the US Sponsor’s US office and get approval for any new position/ job/ employment with a new employer.
  10. PROGRAM RELATED CONDITIONS

    •   The US Sponsor and SAYIT J1 reserve the right to refuse sponsorship to any applicant who does not meet the Program eligibility requirements or any applicant that the US Sponsor/ SAYIT J1 does not deem appropriate to accept in the general interests of the Program. In the event that the US Sponsor/ SAYIT J1  refuses to accept an applicant on the Program, full cancellation fees may apply. Applicants are responsible for and obliged to check eligibility on the SAYIT J1 website www.j1.ie or in your local SAYIT J1 branch before submitting an application form.
    •   Participation on the Program begins when the participant legally enters the US and, subject to this contract, terminates on the day of departure from the US (within the legal Program dates). Participation on the Program will end a maximum of 5 months from arrival in the US (15th September is the last day that any student participating on the program can work). Participants can arrive 5 days prior to their DS program start date and remain in the US up to 30 days beyond their DS program ‘end dates’, as long as their total stay in the US does not exceed 5 months. Participants must return to their home country in time for the start of their university classes.
    •   The US Sponsor may issue a DS-2019 form if a participant meets the Work & Travel USA program requirements, but they and SAYIT J1 cannot guarantee that the US Embassy or Consulate in a participant’s country of residence will issue a J1 visa. The US Sponsor/ SAYIT J1 are not responsible in the event that US Embassy refuses to issue a visa and full cancellation fees apply.
    •   Please note that if you choose Exam Failure Insurance it must be issued BEFORE you sit any exams that have an impact on your final mark. Otherwise, the exam failure cover will be null and void(full details are outlined in your policy document).
    •   SAYIT J1/ US Sponsor reserves the right to utilize publicly available information, including social media that has not been directly provided to SAYIT J1/ US Sponsor by the participant. Information obtained through these means can be used as a basis for withdrawal, denial of a job offer, and/or any decisions made by SAYIT J1/ US Sponsor affecting the participant’s program.
    •   Prices and fares quoted in our publicity material are valid at time of printing. Because of uncertainty in fuel prices and currency fluctuations, changes or additions by any US Government Agency to program regulations or fees, it is possible that increases may be advised before the date of travel. Except where otherwise guaranteed, we reserve the right to impose currency or fuel surcharges as necessary. - Fares advertised are subject to availability at the time of booking.
    •   Please note that you have a 48 hours cooling off period.
  11. ADMINISTRATION DOCUMENTS REQUIRED TO COMPLETE YOUR APPLICATION

    Below are the documents required to complete your J1 SWT application

    Self-Placement (Have a Job)

    You must submit all of the below documents to us within 14 days. Any delay in receiving all of these documents will delay your J1 application.

    1.  A copy of your valid passport* You can upload your passport through Student Uploads through your J1 account.
    2.  Your signed & stamped application form (Page 1) - A letter from the college can replace the stamped page but the signed form must also be submitted
    3.  Questionnaire – part of the online J1 application process
    4.  Profile picture - part of the online J1 application process which is visible to your US Sponsor
    5.  Your completed Employment Offer and Agreement Form (Number of Work Hours - Weekly: 33 - 40 hours per week).

     

    Job-Placement (Need a Job)

    You must submit all of the below documents to us within 14 days. Any delay in receiving all of these documents will delay your J1 application.

    1.  A copy of your valid passport* You can upload your passport through Student Uploads through your J1 account.
    2.  Your signed & stamped application form (Page 1) - A letter from the college can replace the stamped page but the signed form must also be submitted
    3.  Questionnaire – part of the online J1 application process
    4.  Profile picture - part of the online J1 application process which is visible to the US Sponsor & US Employer

    *Please note: 

    Your passport MUST be valid for your full stay in the US. If it expires before this time you will need to apply for a new passport immediately. We are unable to process your application without receiving this copy. Irish passports must be valid to the 1st November 2019 and non-Irish passports until the 31st May 2020.

    Change in Programme types:

    Changing from Job Placement to Self Placement

    • If your application has already been processed to the US Sponsor there is no reduction in your Programme Fee
    • If your application has not been processed to the US Sponsor, your Programme Fee will be reduced to the Self Placement Programme Fee (based on the date of your request) plus an administrational fee of €50 will be added.

    Changing from Self Placement to Job Placement

    Any Self Placement applicant who changes from Self Placement to Job Placement will their Programmme Fee changed to the corrected Programme Fee valid on their request date.

  12. FLIGHTS & FLIGHT CHANGES

    You MUST book your flights through the J1 Lounge after your job is vetted by your US Sponsor and your US Embassy appointment has been booked. The earlier you book the more options open to you and the cheaper the flight will be. We recommend that you book your flights within 72 hours of receiving permission. You must not book your flights on the booking engine on the www.clubtravel.ie or www.go4less.ie or any airlines direct website nor through any other travel agent.

    Flight Date Changes

    Before leaving Ireland: All changes must be made by logging into the J1 Lounge www.j1.ie/login and completing the OUTGOING FLIGHT CHANGE REQUEST form which is located in the Flight Booking and Changes section.

    Before leaving the US: All changes must be made by logging into the J1 Lounge www.j1.ie/login and completing the RETURN FLIGHT CHANGE REQUEST form which is located in the Flight Booking and Changes section.

    Changes to tickets are subject to availability and the relevant airline’s terms, conditions and change fees. No changes will be accepted from a third party (unless previously authorised in the application). All changes will be dealt with on an individual basis only. Please note availability through an airlines’ website or a travel agent does NOT ALWAYS reflect the booking classes available on the J1 visa program. All changes are subject to a change fee. All fees are payable in advance. Changes are not permitted with 72 hours of the flight. Please note that the J1 office does not open on Sundays or Bank Holidays and any 72 hour period excludes these additional 48 hours.

    Stopover Flights

    Stopover flights can only be booked at the time of booking your flights and can not be added on at a later stage. We do not offer free internal US flights.

    Removal of a confirmed flight from a flight booking

    The removal of a confirmed flight is considered a change to the route of an airline ticket and is therefore considered a change by the airlines and the subsequest relevant change fee and fare difference must be paid.

    No-shows and missed flights

    If you are a no show for any flight on your itinerary/ ticket, the airline has the right to cancel the remaining flights on the booking. The airline will not reinstate any cancelled booking. A new ticket will have to be purchased by you.

  13. US EMBASSY DOCUMENTS & APPOINTMENTS

    Once you have paid all administrational costs and your job has been approved, a DS 2019 will be issued by your US sponsor and sent to us. The DS 2019 entitles you to apply for a J1 visa.

    Please note: If you lose your DS 2019, There is a €60 reprint charge. You must contact the Cork office immediately on 021 4279 190. Any administrational change required to an issued DS-2019 will cost €60 - This includes name change due to new passport not matching exact name on original passport (including middle name or lack thereof), change in employer (Not available once the student starts the US Embassy process) or change in in work dates. 

    To be issued an US Embassy appointment you are required to complete a DS 160 form (US Embassy interview form). Please visit the J1 Lounge www.j1.ie/login for details and a link to this form. Once we receive your DS 160 number (begins with AA), your US Embassy appointment will be confirmed.

    Please note: We must receive your DS 160 number within 3 days of you receiving notification to begin it.

    All students MUST attend a mandatory interview at the US Embassy in Dublin in order for a J1 visa to be issued. Embassy interviews will be arranged by SAYIT J1 and are subject to availability. You will be notified of your interview date and time up to 5 days prior to your Embassy interview. If you are an Erasmus student we will discuss interview options with you.

    The US Embassy will hold an applicant’s passport for a minimum of 5 working days for processing of Visa after Interview. It is at the discretion of the US Embassy to hold a passport and application for longer than the above minimum if extra processing is required. SAYIT J1/ US Sponsor/ US Embassy are not be held responsible for any delays, and subsequent fees incurred due to delays/ extra processing at the US Embassy Interview stage. Under no circumstances can a passport be requested back from the US Embassy quicker than the standard processing times laid out above.

    If an Embassy interview has been scheduled and you cancel or wish to amend you are allowed to make the first change free of charge, as long as proof from your college/ doctor is provided but subsequent changes will incur a charge of €50. All required changes need to be sent to J1embassy@sayit.ie

  14. PAYMENT OF PROGRAM COSTS

    First Payment

    A non-refundable deposit of €95 will secure your application. 

    Second Payment

    Within 14 days, you must make your second payment of €250 so your application can be processed.

    Third Payment

    To have your Embassy Appointment booked and your DS-2019 released to you, a third payment of your completed administrational costs must be paid.

    Final Payment*

    Final payment of your full J1 program including your flights* must be made within 7 days of booking your flights 

    Late Fees

    •   Students who received a Programme Offer but don't process a job offer to us by March 1st -  Loss of offer so Programme Fee will increase to €495 or the Self Placement Programme Fee on that date. 
    •   Students who don't receive a Programme Offer including those who lost the programme Offer on March 1st and don't process a job offer to us by March 31st -  A €50 late fee will be applied to their account
    •   Students who don't process their completed administrational fee (excluding flights) within 7 days of being advised to do so -  A €50 late fee will be applied to their account
    •   Students who don't pay off their full balance including their flights within the 7 day required period - A €50 late fee will be applied to their account

    * Flight balances are subject to airline rule and maybe sooner.

  15. CANCELLATION

    If you cancel from the program you must confirm this in writing either by email j1visa@sayit.ie / dublinj1@sayit.ie or letter quoting your full name, booking reference, and address. Cancellations by phone will not be accepted.

    Cancellation charges are as follows:

    •   Cancel after deposit paid - Forfeit 100% of your deposit.
    •   Cancel after your application has been submitted to the US Sponsor and you are not placed with an Employer (Job Placement) - Forfeit €245
    •  Cancel after your application has been submitted to the US Sponsor but you have not uploaded your job offer for vetting (Self Placement) - Forfeit €295
    •   Cancel after your application has been submitted to the US Sponsor and you have been placed with an Employer (Job Placement) or your Job Offer has been accepted or declined (Self Placement) - Forfeit €345
    •   Cancel after your embassy appointment has been scheduled and you have or have not attended - Forfeit all administrational costs plus any additional fees 
    •   Cancel after your DS-2019 start date - All administrational cost plus any additional fees
    •   Cancel up to 7 days before departure - All administrational cost plus any additional fees
    •   Cancel within 7 days of departure - Fully non-refundable

    Additional fees

    •   Additional cancellation charges may also be levied on your flight tickets.
    •   The US Embassy does not refund the embassy fee if a student decides to cancel after their appointment has been organised
    •   SEVIS Fee is non-refundable
    •   Any penalties paid are also non-refundable
    •   Cancellation refunds (if applies) will not be issued if the DS 2019 is not returned to us
    •   Insurance charges are non-refundable if policy is issued and or in the event of a claim
    •   Refunds can take up to 12 weeks to be processed

    The applicant is responsible for submitting all requested documentation (including a valid passport) and payments to SAYIT J1 as per SAYIT J1’s timelines for visa processing. SAYIT J1 & the US Sponsor cannot be held responsible for any additional costs incurred (including the cost of rebooking or cancelling a flight or reissuing a DS-2019) by the applicant due to delays in submitting documentation, verifying employment, changing flight dates, delays in booking a US Embassy Interview, or delays caused by the US Embassy in processing visa applications, scheduling a visa interview, issuing a visa, delays by US Authorities in issuing a DS-2019 or delays due to changes in their regulations, or visa denial. SAYIT J1 cannot be held responsible for participant delays and any monies paid to the program will be deemed non-refundable should the participant be cancelled from the program due to payment, documentation or job offer submission delay.

    All  jobs must be pre-approved by the US Sponsor before being accepted on the program. If you are sourcing your own job you agree that if your submitted job does not meet the requirements of the US Sponsor, and the US State Department, you will be required to source a new job offer or cancel your application as per the cancellation terms.

    Should any participant accept a position, either sourced directly or with the assistance of the US Sponsor, then choose to cancel the contract with the employer before travel, the program fee and all associated elements will be deemed non-refundable as per the cancellation terms. Any costs due to cancellation or delay with sourcing an alternative job is the responsibility of the applicant.

    The participant understands that perceived or actual epidemics (such as, but not limited to Ebola, SARS or bird flu, Zika Virus), acts of terrorism, adverse weather conditions can seriously delay, disrupt, interrupt, or cause the cancellation of entire programs. The participant agrees to assume all risks and losses (including financial) which result from any such occurrence.

  16. OBLIGATIONS OF THE STUDENT

    •   You understand that only fully completed and correct applications, passport copy, completed questionnaire along with the relevant deposit or payment in full will be accepted.
    •   You agree that all the information provided in your application is true to the best of your knowledge and acknowledge that any false or misleading infromation may lead to immediate removal from the J1 program.
    •   You must be in possession of a valid electronic passport at the time of application. A copy of your passport must accompany your application or be received in the SAYIT J1 offices no later than 5 days after your application. Furthermore you must ensure that your Irish passports must be valid to the 1st November 2019 or non-Irish passports until the 31st May 2020.
    •   It is your sole responsibility to ensure that you have given us your valid email addresses, and any information not received due to failure or inadequate email addresses will not be the responsibility of SAYIT J1 or The US Sponsor. It is also mandatory to supply SAYIT J1 & the US Sponsor  with the name and contact details of next of kin who currently reside in Ireland and will remain so for the duration of the program, to be contacted in the case of emergency.
    •   You agree to purchase your return flights to and from the US from SAYIT J1. These can be booked via your J1 Lounge account. Purchasing tickets with another organization will be deemed a violation of program rules and you will be withdrawn from the program. In this case, full cancellation fees will apply.
    •   You must make every effort to secure employment for yourself and not to delay, be it by applying for jobs offered through the US Sponsor or by searching independently.  You must keep SAYIT J1/ US Sponsor informed of their job searching progress. You must meet the deadlines given by the US Sponsor/ SAYIT J1. As this is a limited allocation program, any delays in submitting this information may jeopardize your place on the program. SAYIT J1 cannot be held responsibility for any of your delays and any monies paid to the program will be deemed non-refundable should you lose your place due to job offer submission delay.
    •   Failure to obtain job approval will render you, ineligible for the program and you will not be able to travel to the USA on a J1 visa. There will be no refund on the costs paid to SAYIT J1 should you not be successful in obtaining job approval for this program.
    •   If you have committed/been arrested and/or convicted of any drink driving offence, you may be required by the US Embassy to complete a medical exam. You will need to gather extra documentation in the form of criminal records, copies of statutes, letters explaining the offence, and any other documentation requested by the US Embassy. In this case you are subject to extra processing and such queries can often add at least 6 to 10 weeks to normal processing times. SAYIT J1 will not be responsible for any delays as a result of obtaining and submitting this information. If you are rejected due to these offences, then the standard cancellation terms apply.
    •   You are required to attend and complete an in-person with SAYIT J1/ US Sponsor orientation in Ireland.
    •   You are required to do an US Sponsor Orientation online via your US Sponsor account or an e-mail link sent by your US Sponsor. This is a US State Department mandatory requirement for the program. Failure to complete the orientation  will result in your DS-2019 not being issued. Full cancellations fees will apply in this case.
    •   A DS 2019 entitles you to attend the US Embassy for a J1 Visa. Please note: This important government document is difficult to replace and the cost to replace including courier costs must be borne by the applicant (€60). You must double check your DS-2019 form once received and any errors or issues must be reported to the J1 office immediately.
    •   You must check all travel documentation once you have received it (e.g. Insurance Certificate, DS-2019, and Flight Itinerary etc). If any document is incorrect or you have a query relating to its’ content, you must notify SAYIT J1 immediately - j1visa@sayit.ie .
    •   You must immediately contact us with any change to your email address or mobile number.
    •   You are required to continually check your J1 Lounge www.j1.ie/login and registered email account to ensure that you have the most up-to-date information which relation to your application. Please make sure to continuously check your ‘Spam’ or ‘Junk’ Folder in your registered email account during the J1 process and also while you are in the US.
    •   We recommend that you take a minimum of US$1000 with you to the US in order to support himself/ herself in the US until he or she receives his/ her first paycheck. You understand that wages might not cover the entirety of  your program and living expenses and that you should have access to additional personal funds. You must bring a copy of a bank statement with you, as you might be asked by an US Immigration Officer to show your proof of funds.
    •    You understand that  the J1 Final pack must be downloaded, printed (with the relevant attachments), read and fully understood by you before departure. Any queries must be made immediately. SAYIT J1/ US Sponsor CANNOT be held responsible for your failure to do so.
  17. OBLIGATIONS OF THE STUDENT WHILE IN THE US

    Participants on the J1 program are required to comply with all US Government visa and immigration requirements including the SEVIS tracking as follows:

    •   Must register with SEVIS within 10 days of your arrival to the US
    •   Must go to and remain at your pre-approved job and honour your work commitment
    •   Must register your U.S housing address in SEVIS within 10 days of arrival to the U.S
    •   Any changes to U.S housing address must be reported within 10 days
    •   Wilfully providing false info in SEVIS is a criminal offense. Participants who do this will be subject to termination.
    •   Must check in every 30 days.
    •   Cannot begin work at any position until vetted and approved by their US Sponsor (Subsequent or Second Job)
    •   All participant must have a valid email address while in the U.S and should check it frequently for important program updates and reminders. The participant agrees to comply rigorously with the monitoring schedule set up by their US Sponsor (SEVIS compliance, monthly monitoring surveys, etc.). The participant agrees to respond in a timely manner to any US Sponsor communication requiring a response.
    •   Confirmation to their US Sponsor of any cultural activities that have been undertaken during the previous 30 days
    •   Participants can leave the US during their J1 period once they inform the US Sponsor and have the Travel Validation part of their DS-2019 completed by them. Please allow 2 weeks for this before departure. More information can be found on Travel Validation in your pre-departure final pack.
    •   Re-entry on the J1 programme is only possible within the dates printed on your J1 visa & DS-2019 work paper in line with your current SEVIS status. If your SEVIS staus is Program Ended you must not cross the border as you will not be allowed re-enter. For further details contact your US Sponsor.  
    •   Under any circumstances, participants are not permitted to travel to the Tijuana metropolitan area in Mexico.
    •   Participants on Work & Travel USA must notify their US Sponsor if they decide to withdraw from the program early for any reason and leave the US before their scheduled departure date. Failure to do so will result in probable US Visa refusal in the future.
    •   Failure to comply with any of the above will result in Program termination, possible deportation and probable US Visa refusal in the future.
    •   SAYIT J1/ US Sponsor cannot be held responsible for any difficulties with participants receiving their Social Security Numbers/Cards, and any expenses incurred due to delay’s arising from the above.
    •   Applicants abide by all Program Rules as established by their US Sponsor which are contained in this Agreement or other Program documents. They must co-operate fully with the US Sponsor and abide by any reasonable instructions. 
    •   The US Sponsor/SAYIT J1 do not provide housing. If an employer offers housing or the participant sources housing independently the participant must notify their Us Sponsor if he or she has any concerns regarding the safety and/or suitability of the housing, including charges or fees for housing, sanitary conditions,  or any other problem.  Participants must source housing that is within a reasonable commute to their place of employments.
    •   Applicants are expected to obey all laws and sponsor rules including, but not limited to, treating employer property and housing with respect, including obeying the terms of all leases and housing agreements specifically with regards to occupancy rules and overcrowding, partying, noise and guest privileges, refraining from damaging any property, refraining from public disturbances, disorderly conduct, and obeying all local ordinances with regards to drinking age and open container rules.  If the participant is evicted from housing, or is warned in writing that he/she are at risk of eviction, as a result of participant’s behaviour the US Sponsor reserves the right to revoke his/her legal sponsorship, which will result in the withdrawal or termination of his/her program.
    •   Theft, including wage and hour theft or falsifying timecards are grounds for program dismissal and may result in your program being terminated. Failure to abide by these rules may result in your program being terminated.
    •   If, during the course of the program the participant encounters any difficulties with Social Security, safety, health or employment the participant must notify your US Sponsor.
    •   The participant is responsible for all of his or her acts along with any loss or damage resulting there from their acts while on the program. The participant agrees to indemnify and hold harmless SAYIT J1 & their US Sponsor, its officers, shareholders, affiliates and employees from and against any claims, causes of action and liability for any financial or other loss, damage, personal injury, illness or death suffered or incurred by participant, whether based on tort, breach of contract or any other theory. In addition, Participant agrees to release and hold harmless SAYIT J1 and their US Sponsor from its (SAYIT J1’s and US Sponsor’s) own negligence.
  18. ISSUANCE OF YOUR J1 VISA

    J1 visas are issued purely at the discretion of the US Embassy. SAYIT J1 does not accept any responsibility should you be denied a visa.

    If you are planning to travel or require your passport for personal use, please note the US Embassy does not expedite any applications. We cannot be held responsible for any delays in the processing of the visa and you may be required to change your outbound date or program option in the event of a delay (at your own expense).

    SAYIT J1 cannot be held responsible for any additional costs incurred due to delays by applicants in submitting documentation or delays by the US Embassy in issuing visas. The US Embassy levy a non-refundable processing fee on Irish passport holders. Other nationalities may be required to pay a higher fee. Applicants are responsible for this charge and any additional fees incurred due to "extra processing" that might apply at the US Embassy or Consulate.

    The payment to the US Embassy is now included in the payment made to us. The Embassy will no longer accept payment on the interview day

    Please note: The US Embassy Regulations may change at any time with possible extra costs to applicants. Visit our website www.j1.ie for updates.

  19. TERMINATION OF A J1 VISA

    Program Termination is when a sponsor adversely ends the participant’s program for a serious program rule or regulation violation. Sponsors can terminate an exchange visitor (EV) in the following cases:

    •    Failure to contact their sponsor within ten (10) days after their arrival
    •     Failure to submit change of current address within 10 days of moving
    •     Failure to respond to sponsor’s monthly monitoring outreach efforts
    •     Starting work at any job (i.e., initial, subsequent, or additional) before their sponsor has fully vetted such jobs
    •     Conviction of a crime
    •     Disciplinary action
    •     Engaging in unauthorized employment (including beginning to work at a second job not approved by your US Sponsor)
    •     Failure to pursue EV program activities
    •     Participants who fail to complete their required monthly check-in will be subject to termination.

    Any participant who is withdrawn or terminated from the program will be required to return home at his or her own expense. A terminated participant also loses his/her legal right to remain in the US. Termination may negatively impact the participant’s ability to obtain future US visas.

    Participants are required to inform their US Sponsor if they begin traveling more than 10 days before the end date on their DS-2019 form.

    The US Sponsor routinely sends email reminders to participants who have not updated their U.S. address within 10 days and when participants are nearing the required 30 day check-in. Please be sure to check your email regularly.

    Please remember the US Sponsor is your program advocate. Our role is to act as facilitators, counsellors, and as an information resource.

    Only the US Sponsor or the United States government may take action against your program. Your employer cannot cancel your visa or work eligibility and has no authority regarding your immigration status. If you are ever threatened by your host employer, or your employer attempts to withhold wages or identity documents, please contact your US Sponsor immediately.

  20. INSURANCE

    SAYIT J1 Insurance is mandatory for all participants on the J1 program. The insurance provided is specifically tailored to the J1 program and in our opinion is the most acceptable insurance.

    It is a condition of the insurance policy provided by SAYIT J1 that you will not be covered for any claims arising directly or indirectly from;

    •   Any Medical Condition you have, or have had, for which You are, taking prescribed medication or are waiting to receive, or have received treatment (including surgery, tests or investigations) within the last 2 years. We will contact you with the details on who you will be required to contact once you have completed your booking.
    •   Any Medical Condition for which you have received a terminal prognosis.
    •   Any Medical Condition for which you have not had a diagnosis.
    •   Any Medical Condition for which you are on a waiting list for or have knowledge of the need for surgery, inpatient treatment or investigation at a hospital, clinic or nursing home.
    •   Any circumstances, you are aware of that could reasonably be expected to give rise to a claim on this policy.

    You will not also be covered at any time for:

    •   Any medical condition you have in respect of which a Medical Practitioner has advised you not to travel or would have done so had you sought his/her advice.
    •   Any medical condition for which you are travelling with the intention of obtaining medical treatment (including surgery or investigation) or advice outside of Ireland and the UK.
    •   Any medical condition for which you are not taking the recommended treatment or prescribed medication as directed by a medical practitioner.
    •   Pregnancy or childbirth where you are expected to give birth within eight weeks of the start of the trip, during the trip or within eight weeks of the end of the trip.

    Insurance General Exclusions

    The insurance company will not pay for claims arising directly or indirectly from:

    •   Your own unlawful action or any criminal proceedings against you.
    •   Your wilfully, self-inflicted injury or illness, suicide or attempted suicide, sexually transmitted diseases, solvent abuse, alcohol abuse, the use of drugs (other than drugs taken in accordance with treatment prescribed and directed by a medical practitioner, but not for the treatment for drug addiction), self-exposure to needless peril (except in the attempt to save human life).
    •   Your engagement in hazardous activities unless the appropriate premium has been paid.

    Dual Insurance Policies

    If you are covered under a family insurance policy or hold a policy with another insurer, you must make your initial claim through your insurer before contacting White Horse Administration Services Limited.

  21. THIRD PARTIES

    •   SAYIT J1/ US Sponsor may provide the participants contact information to third parties who provide useful services to exchange program participants. Third parties receiving this information will be required to provide the participant with the opportunity to opt out of further communications out after the first contact.
    •   The participant gives SAYIT J1/ US Sponsor permission, without the payment of consideration, to use any written, photographic, or video images of himself/herself in the course of reporting on, and/or promoting SAYIT J1/ US Sponsor programs.
    •   SAYIT J1/ US Sponsor retain the right, in their sole discretion, to contact participant’s school, parents and/or guardian with regard to health issues or any other matter whatsoever which relates to participant or participant’s program. These rights transcend any and all privacy regulations that may otherwise apply.
  22. SAYIT J1 LIABILITY

    SAYIT J1 shall not be liable for any damage caused to the student by the failure to perform the Contract or the improper performance of the Contract where the failure or the improper performance is due neither to any fault of the organizer (SAYIT J1) or retailer acting on the Organizers behalf nor to that of another supplier of services because:

    The failure, which occurs in the performance of the Contract, is attributable to the consumer:

    Such failure is attributable to a third party unconnected with the provision of the services contracted for, and is unforeseeable or unavoidable: or

    Such failure is due to: - (a) force majeure: or (b) an event which the Organizer, the retailer acting on his behalf or the supplier of services, even with all due care, could not foresee or forestall.

    In the case of damage, other than death or personal injury or damage caused by the wilful misconduct or gross negligence of the Organizer the amount of compensation which will be paid to the consumer will be limited to, in the case of an adult an amount equal to double the inclusive price of the Package.

  23. COMPLAINTS

    We would hope that you would have no grounds for complaint. However, if you wish to make a complaint, you must write, with all the relevant travel documents to: 

    Customer Services Department
    SAYIT J1 Department
    76 Grand Parade
    Cork
    Ireland

    Complaints must be made within 1 month of your return from the US.

     

    ****Terms and conditions are subject to change at anytime and without notice****

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