22nd January 2014
Email sent to advise new procedures
Dear J1 student,
Important changes have occurred within the last 6 weeks. On the 12th December an email was sent to advise the new procedure laid down by both the US Embassy and by the J1 Sponsor InterExchange. To this end we have had to amend the J1 procedure beginning the week of the 20th January. This change affects all bookings from the first registration date back in October. For any booking made after the 12th December, the information in relation to these changes were and still are available in www.j1.ie/j1-updates and in viewNews/id/300/ . Unfortunately as these changes occurred outside of our control, you must adhere to the following procedure in regards to your J1:
Book & Confirm Flights
Within 72 hours of booking your visa, you must contact us to book your flights on 021 4279190. You are not required to pay a deposit or pay in full when you book your flights. The final payment date is the 6th of March 2014. You have unlimited date & route changes up until 28th February 2014.
You must submit a copy of your valid passport within 5 working days.
You must submit your stamped application form (Page 1) within 5 working days. A letter from the college can replace the stamped page.
You must submit your signed (& signed by a parent if under 21 at time of booking) application form (Page 3) within 5 working days.
Work Permit Processing
Once we have received your deposit of €80 & all your documentation SAYIT will process your application. Your DS-2019 (work permit) will be requested from our US sponsor - InterExchange.
Embassy & Visa Processing
We can only apply for your embassy appointment once you have submitted the following to us:
Your embassy pack will be ready for collection in Cork or dispatched by register post (if outside of Cork) once you have completed the 5 steps.
J1 Lounge and Tracking
The J1 Lounge allows you to track the status of your application every step of the way! The Lounge also contains our employer and accommodation database with leads on hundreds of employers who hire J1 students for the summer season. Log on to your personal J1 tracking account (with your email address and your SAYIT booking reference which is your SID number) to view the status of your J1 Visa
Orientation & Final Balance
Please ensure that you have everything booked and paid in full by the 6th March 2014 - programme fee, flights, SEVIS and insurance. You can choose to pay in installments, both on and offline, if you wish.
You will be required to attend an orientation in March or April where we will cover important topics such as jobs, accommodation, insurance, US State Dept. requirements etc.
As soon as your J1 visa has been issued and you have paid in full we will post your final pack. The pack contains your flight e-ticket, insurance documentation, J1 visa, and information booklets relevant to your time in the USA
Any deviation to the above procedure will exclude you from the J1 application process and we will not be able to proceed with your booking.
Due to changes made outside of our control, I have attached the new terms & conditions that are applicable to every student. Please pay special attention to the changes in the cancellation rules.
As always please feel free to contact us in Cork or drop into the office if you have any queries or questions or need help with any part of the new procedure.
Our office details remain the same:
76 Grand Parade
Contact numbers: 1850 518 472 / 021 4279 190
We cannot emphasize enough how important it is to secure a job before you travel. If you have any questions please do not hesitate to contact us on 021 4279190 | 1850 518 472.
The SAYIT J1 Team
20th December 2013
Aer Lingus and British Airways have finally provided their J1 contracts. Please contact the office on 0214279190/ 1850518472 to book.
12th December 2013
Email sent to advise new updates
Dear J1 student,
We thought we would drop you a mail to bring you up to speed on a number of different items.
J1 LOUNGE ACCESS
In order to log in please visit www.j1.ie/login
Your username is the 6 digit numerical code that you would have received in your confirmation email.
Your password is your email address.
You are now able to make all payments online through the J1 Lounge.
PASSPORT COPY, STAMPED & SIGNED APPLICATION FORM, FLIGHTS and SEVIS
Please ensure that you have submitted to SAYIT a copy of your passport, your application form stamped and signed and contacted the J1 Department on 021 4279190/ 1850 518 472 to reserve your flights. If you have not paid the SEVIS payment (the next €30 off your balance), we recommend that you do so immediately. Your application is on hold and your DS2019 (work permit) cannot be ordered until these steps have been completed.
You will receive an email from the US Sponsor InterExchange which will advise you to confirm you your participation in the J1 Program. Your DS2019 will not be released from the US until this is completed.
The US Embassy has advised a new procedure for 2014 going forward.
Firstly the embassy no longer accepts payment on the interview day but payment must be made at time of scheduling. To this end, we will now be taking the Embassy Fee of €130 from all students before we make the embassy appointments. Therefore all invoices will now be updated with this amount and an up-to-date copy will be emailed through to you. We will be unable to schedule your appointment if you have not made this payment.
Secondly the embassy will no longer allow appointments to be scheduled without the student completing the DS160 (Visa Application Form). At this early stage we would recommend that students begin the DS160 https://ceac.state.gov/genniv/
Please refer to the ‘US Embassy Interview’ section in the J1 Lounge for information on the procedure on starting the DS160. You must not finish the DS160 without receiving you SEVIS & Program Numbers from us. These numbers will be on your DS2019 forms and will be advised to you in your embassy pack.
J1 DEPOSIT INCREASE
Due to changes made by the US Embassy we will be increasing our deposit from €50 to €80 so that the SEVIS amount will be taken with the deposit. This will take affect from the 1st January 2014. This will not affect you in any way but if your friends have not booked so far, you should advise them to book on the low cost deposit of €50 on or before the 31st December 2013.
EMPLOYMENT IN THE USA
Under new US State Department regulations (2012) all jobs must be vetted by our US co-operator; InterExchange before you commence work. This process can take anything up to 72 hours.
Therefore we strongly recommend you actively seek a job now and have it in place before you arrive in the USA.
In the J1 Lounge we have listed employers who have hired J1 participants in the past. Be pro-active and contact these employers, set up an interview via Skype and do your best to secure a position. If you secure employment please contact us with the details. InterExchange will then vet your employer and will contact them to confirm the position and request additional information such as a copy of their Business License and Workers Compensation. You will then be notified that your US Job has been approved/declined.
Please note you CANNOT begin working until your job has been approved by InterExchange. Failure to abide by this programme regulation can result in your visa/sponsorship being revoked and your immediate return to Ireland. A revoked visa will have a negative impact on all future visa applications to the USA.
We cannot emphasise enough how important it is to secure a job before you travel. If you have any questions please do not hesitate to contact us on 021 4279190 | 1850 518 472.
The SAYIT J1 Team
11th December 2013
US Embassy Interview changes
The US Embassy is no longer accepting patyment on your interview date. Therefore we will now take payment for the embassy fee. €130 will be added to your booking and an up-to-date invoice will be sent to you by email.
4th December 2013
Application Form For WIT Students
After a discussion with the Academic Administration & Student Affairs Manager in WIT, the office will now provide a letter on headed paper confirming that you are a full time student and that you will be eligible to return to college for the academic year 2014/2015, subject to satisfactory examination results in place of stamping the form.
Please note that all changes made in 2013 apply automatically for 2014.